Campus Operations Director

Salary £67,643.00

Location Flexible Aberdeen/Dundee

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

Main purpose of job:

To deliver a high performing Campus Operations function that, by focusing on the needs of the end user, delivers the campus strategy and implementation plan in relation to the use of space, equipment and resources.

By implementing best practice methods deliver an improved facilities service to the end user, be that Hutton Colleagues or campus partners (tenants) by maximising the use of available resources along with the continual management of robust internal processes.

To lead and coordinate the effective use of space across all Hutton sites, acting as the focal point between end users, be they Hutton colleagues, Campus partners (tenants), partner organisations or public, and the key delivery partners namely site operations, Capital Projects, HSQE, ITS and Sustainability.

Main duties of postholder:

Space management

Ensure a co-ordinated approach in the use of the building resources across the Hutton estate
Lead office/lab improvements, renovations, or refurbishments
Work in partnership with relevant Heads of Department to allocate office and laboratory space across buildings according to needs
Develop, implement and monitor good management practices in respect of the design, construction and delivery of assigned capital projects including relevant procurement and health & safety processes and procedures

Health and Safety Coordination

In partnership with the Site Operations and HSQE teams ensure that all occupied space and common areas are compliant with current legislation and that any remedial work is undertaken within agreed timescales

Budget management

Lead the budgeting process for this function including being responsible for ensuring that financial resources are sourced and used to achieve high quality, effective and efficient services while delivering value for money.
Review utilities consumption and strive to minimise costs.
In partnership with the Campus Management team and Sustainability Coordinator implement energy efficiency and cost-saving measures across the built environment

Campus Partner (Tenant) co-ordination

Helping new businesses, organisations or partners relocate onto the Hutton estate and to make decisions about leasing – both financial and contractual terms, draft reports and making written recommendations on all matters relating to Campus Partners

Vehicle Management

Ensure that the Institute vehicle fleet is appropriate for the users needs and that the fleet is fully utilised.

People Management

Lead and manage the Site Operations, Capital Projects, IT and HSQE teams to ensure the delivery of a high quality, customer focused function

Sustainability

Ensure that all activities undertaken and the delivery of capital projects support and deliver the aims and objectives of the Hutton Group Climate Action Plan

Further comments:

The role will take a lead in change projects, identifying best practice, and working with others to positively influence and modernise how we develop and utilise our built environment.

PERSON SPECIFICATION

	Essential	Desirable
	Essential	Desirable
Attainments:
Education / qualifications	Minimum bachelor's degree (or equivalent level qualification) in business management, campus management, facilities management, or a related field;	Membership of the British Institute of Facilities Management (BIFM) Extensive experience in building services and engineering, office management, or administration is preferred
Experience:	Able to demonstrate extensive post qualification experience of construction technology, design & project management of a diverse range of construction projects, including new buildings, refurbishments, and complex projects incorporating building services modifications and installations.	Experience of working in both the public and private sector.
	Thorough knowledge and experience of project management and project control techniques, including financial analysis, project planning and appraisal, financing and risk management	Sound understanding of all legislative and compliance requirements for the delivery building projects and/or Construction Design & Management Regulations.
	Experience of delivering complex projects within occupied buildings and maintaining functionality by managing and minimising disruption to users.	Have a sound understanding and experience of delivering environmental sustainability, beyond compliance, in building design and the construction process.
	Experience of all aspects of managing a portfolio of tenants - drafting initial Heads of Terms, Leases and contractual negotiations
	Experience of managing a multiskilled team across a multisite organisation to deliver the requirements of a complex stakeholder portfolio.
Skills and behaviours:	The post holder is expected to display the following behaviours: Communication Ensures that there are appropriate, sufficient and effective communication channels in place for the team, service or organisation for example regular 1-2-1s and team meetings Keeps stakeholders up to date Communicates information clearly and concisely Is open and honest in communication Provides constructive feedback/ advice/ instruction Customer Focus Encourages direct team and others to be customer focused Invests effort in making a difference to how services are planned and delivered Works collaboratively across service/ team/ organisational boundaries to deliver excellent customer service Actively seeks out customer feedback to identify service improvements Professionalism Is a role model for professionalism Is flexible and willing to support change Demonstrates honesty and integrity in their decisions and actions Is accountable and holds others to account Is task and solutions focused Respect Recognises the time, effort and commitment of others Shows respect for people at all levels Supports corporate decisions once these are made Is fair and consistent in their approach Creative/Innovative Thinking Looks for more effective ways to improve the function and encourages others to come up with ideas and new ways of working Is prepared to take managed risks Engagement Provides a shared vision and direction and aligns employee performance with team, service and organisational objectives Is accessible and approachable Ensures relevant mechanisms are in place to encourage engagement Encourages good working relationships Explains how decisions have been reached and involves people in decisions which affect them Delegates responsibility appropriately – strikes the right balance between giving guidance and giving responsibility Future Focussed Demonstrates knowledge of Hutton’s vision, mission and values and works to achieve these Manages budgets and/ or resources effectively and looks for opportunities to maximise budgets/ resources Seeks to deliver results for the organisation Negotiates effectively Sees the bigger picture, both internally and externally, and takes this into account when making decisions Leadership Demonstrates a positive approach to work Manages change effectively Creates a work environment which promotes health, safety and wellbeing Is supportive and encouraging Represents team interests to all stakeholders Creates a culture of learning, e.g. coaches and mentors others

What we offer:

Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors, psychologists, and work-life consultants available to help and support individuals in tackling all types of problems.

Annual Leave – Generous entitlement up to 40.5 days a year, with carry over possible and guaranteed time-off for Christmas.

Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.

Self-managed hours and Flexible Working – option to manage and spread your working time in line with organisational needs to create a healthy work life balance.

Our Commitment to Equality and Diversity

We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.

The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

The James Hutton Institute is Happy to Talk Flexible Working.

The Company

The James Hutton Institute combines strengths in crops, soils and land use and environmental research, and makes a major contribution to the understanding of key global issues, such as food, energy and environmental security, and developing and promoting effective technological and management solutions to these.

James Hutton (1726 – 1797) was a leading figure of the Scottish Enlightenment, an eighteenth century golden age of intellectual and scientific achievements centred on Edinburgh. He is internationally regarded as the founder of modern geology and one of the first scientists to describe the Earth as a living system. His thinking on natural selection influenced Charles Darwin in developing his theory of evolution.

Our Values

We respect and value our people and the people we engage with

We want to make a difference

We strive to be excellent in everything we do

We lead by example

We foster creativity and innovation